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Finance Ops that actually works.
TrailOps is a growing suite of finance tools for businesses. Vendor onboarding, purchase orders, 3-way invoice matching and vendor payments.
A growing suite of finance tools
Replace spreadsheets and email chains with connected tools.
Requisition to payment, without the spreadsheets.
End-to-end procure-to-pay. Vendor onboarding, LPOs, 3-way invoice matching and direct vendor payments, all in one workflow.
- check Vendor onboarding & compliance checks
- check Multi-level approval chains
- check 3-way invoice matching
- check Direct-to-bank vendor payments
NRS-compliant invoices, plus quotes, sent in minutes.
Create professional, tax-compliant invoices and quotes, track payment status and manage clients, all in one place.
- check NRS-compliant e-invoicing
- check Quotes that convert to invoices
- check Client & contact management
- check Payment status tracking
A simple, step-by-step flow
Procurement and invoicing each run their own simple, step-by-step flow.
- Step 01
Raise Requisition
Any staff submits a purchase request. Approvers are notified in TrailOps instantly.
- Step 02
Generate LPO
Procurement creates the LPO. Vendor receives a digitally signed copy.
- Step 03
Receive & Match
Goods received and logged. TrailOps auto-matches invoice, LPO and GRN.
- Step 04
Pay Vendor
Finance approves. TrailOps triggers the transfer via secure bank APIs.
Powering finance operations for growing businesses.
TrailOps is dedicated to helping businesses run finance operations without the spreadsheets and email chains, from vendor onboarding and purchase orders to 3-way invoice matching, vendor payments, and compliant invoicing.
Approvals in one click
Multi-level approval chains, approved or rejected in one click in TrailOps.
Every payment matched
Invoice, LPO and delivery are reconciled before any money moves.
Your money stays in your bank
TrailOps never holds or takes custody of your funds.
A full audit trail
Every action is logged and ready to export for your auditors.
Every request goes to the right approver
Choose which roles must sign off on requisitions and LPOs, and in what order. Each step only opens once the one before it is approved, and approvers are notified in TrailOps and approve or reject in one click.
- check Separate chains for requisitions and LPOs
- check Sign-offs happen in order, one role at a time
- check Every decision recorded in the audit log
No invoice is paid until it matches
TrailOps checks every invoice against its LPO and what was actually received. If the quantity, unit price or total is off, the invoice is held for review and no payment can be scheduled until it's resolved.
- check Invoice, LPO and delivery matched automatically
- check Quantity, price and total mismatches flagged
- check Payment blocked until the mismatch is resolved
Pay vendors straight from your own bank
Once an invoice is matched and approved, TrailOps tells your bank to pay the vendor. The money moves directly from your corporate account to theirs via NIP, without ever passing through TrailOps.
- check Funds go directly from your account to the vendor
- check TrailOps never holds or takes custody of your money
- check Only matched, approved invoices can be paid
Plans that grow with your team
Starter
Free for small teams getting procurement off spreadsheets.
- check Up to 5 LPOs per month
- check Up to 5 vendors
- check Up to 5 team members
- check Approval chains
- check 3-way match automation
Professional
Most popularFull procurement workflows for growing companies.
Everything in Starter, plus:
- check Unlimited LPOs
- check Unlimited vendors
- check Up to 25 team members
- check Role-based access control
- check Spend analytics dashboard
- check PDF export & reports
- check Priority support
Enterprise
For large organisations, groups and conglomerates.
Everything in Professional, plus:
- check Unlimited team members
- check Custom approval chains
- check Multi-entity support
- check API access & integrations
- check Dedicated account manager
- check SLA guarantee
- check On-premise deployment option
Need something custom? Talk to sales
Leave the spreadsheets behind
The same procurement work, without the chasing and re-checking.
Spreadsheets & email
- close Approvals chased through email threads
- close Invoices checked against LPOs by hand
- close Vendor payments keyed into the bank one by one
- close Each department tracking spend in its own sheet
- close Audit season spent digging through files
With TrailOps
- check One-click approvals, signed off in order by the roles you choose
- check Invoice, LPO and delivery matched automatically, mismatches held
- check Payments triggered straight from your own bank account
- check Finance sees every department in one place
- check Every action logged and exportable as CSV or PDF
Ready to run your operations without the chaos?
Join businesses running on TrailOps.